Managing Your Activities, Part 1, To Do Lists

Keeping track of things is a major task but considerably easier with the right support.
Photographers and artists have a lot of things to do. When this activity is also a business the issue is bigger.

All of these activities can be well tracked on paper. Paper works and can certainly be carried anywhere with you. But since I am a computer nerd and work on my laptop, I look for computer solutions. This series of posts will explore some of the software this is available to help.

Keeping track of all the things that you have to do is important. You can use a diary or calendar program but not all tasks are best kept that way. I like to do lists and I’ve tried a variety of programs to do them. Most calendar programs have basic to do capability but these are very limited. For awhile I’ve been using a program called iGTD. This is a Mac only program, but that suits me since I work on a Mac. The name comes from a book by David Allen called Getting Things Done, which put forward a methodology for managing all the things we have to do. There are many other programs that implement these ideas and a comparison chart is available on another site.


iGTD lets me create tasks, assign end dates to them, as well as priorities and level of difficulty, assign tasks to projects and write notes about tasks. You can set tasks up as repeating on a set schedule. When you complete such a task it automatically reschedules to the next date.
iGTD Get Things Done software

iGTD is donationware software and works amazingly well. I love it, though I am still exploring all it can do for me. Such software usually can synchronize with a calendar program, generate alarms or reminder messages, and so on. Tasks can be assigned to Contexts and Projects. Contexts are meant to divide your tasks into those that need to take place in certain locations. Projects are particular activities. Since I work from home and pretty much everything I do can be done from anywhere, I have used Contexts in a different way, in fact similar to the way Projects are meant to be used. It is up to you how these ways of categorizing your tasks are used. Both Contexts and Projects can be hierarchical, giving you further organization options.

I really encourage you to have a look at such software. If you work on Windows there is similar software that you can use.

Part 2 looks at Mind Mapping software.

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